Craft Festival Terms & Conditions

Festival Dates and Times:
Saturday October 18, 2025 10:00 a.m. - 4:00 p.m.
Sunday October 19, 2025 10:00 a.m. - 4:00 p.m.

Set-up Times:
Friday           12:00 p.m. - 7:00 p.m.
Saturday       7:30 a.m. - 9:30 a.m.
Sunday         8:30 a.m. - 9:30 a.m.

Tear-down Time:
Sunday: 4:00 - 6:00 p.m.
Vendor vehicles on site will not be allowed to move until after 4:00 p.m. each day to accommodate pedestrian traffic.

Application Process:

For returning 2024 vendors:
Early Applications are due Friday, March 28, 2025.
Applicants will be notified in early April whether they have been accepted into the festival.

For other vendors:
Applications will open Tuesday, April 22, 2025.
Applicants will be notified on an as-needed basis whether they have been accepted into the festival. Please allow for a period of up to two weeks to receive the results of your application.

Payment:
Confirmation will be sent by e-mail to accepted early applicant vendors in early April. Booth fees will be due at this time and payment can be made through our online portal with a credit card. All other accepted vendors will be notified of their payment deadline at the time of confirmation.

Vendor Cancellation Notification:
Should you have to cancel your participation a full refund will be issued for those who cancel by August 31. There will be a 50% refund for vendors who cancel by September 30, and no refund for cancellations after October 1st.

Vendor Selection:
This is a juried show, and vendor acceptance is at the discretion of Museum staff. Applications will be reviewed based on product quality, originality, and overall fit for the event as indicated by the criteria included in the application form. Submission of an application does not guarantee acceptance.

Terms and Conditions

All vendors must be able to attend both days. Vendors must remain set up for the full duration of the show. Do not tear down, pack away or remove any part of your display until after closing time (4:00 p.m.) Sunday.
All vendors must come prepared with enough product to sell for the entire two-day duration of the show.
Vendors must park in designated Vendor Parking Areas.
Vendor vehicles parked on the grounds may not move between 9:30 a.m. and 4:00 p.m. Early departures or late set-ups are disruptive and present a safety hazard to the public.
All vendors must supply their own tables, chairs, extension cords (CSA approved only), and display units. Tables may be rented at a cost of $10+HST/table. Hydro can be supplied to specific booth locations at a charge of $10+HST. All structures must be of sound construction, able to withstand inclement weather, and present no danger to life or health.
Booth sizes are 10x10. Should you need more space you must buy another booth. If you exceed your allotted space, festival organizers will ask you to change your display to fit 10x10. Booth sizes and set-up are monitored to ensure adequate room for aisles and traffic flow.
Vendors must list the main items they intend to sell on the application. All items must include a significant handmade component that has been designed, created or crafted by the Vendor. Products that are mass-produced or purchased at wholesale for the purpose of resale are not permitted. Vendors found to be selling items that do not comply with this requirement will be asked to remove those items immediately and will not be invited to participate in future festivals.
Vendors must provide 3 to 5 recent photographs of all of the products you plan to sell with your application. Vendors are chosen by the photographs submitted with their application. Label files with your name.
For the duration of the Event, the Vendor shall obtain and maintain at its own expense, a general liability insurance policy in the amount not less than two million dollars ($2,000,000) per incident with respect to all claims, demands, actions, or proceedings for sums of money, damages, costs, penalties and losses and all liability which may be imposed by law for loss of life, personal injury or damage to property arising or resulting from the Vendor and/or its employees’, agents’, contractors’ and service providers’ (“Vendor Representatives”) actions and omissions including, without limitation, access to, presence on and activities at or within the vicinity of the Event. The foregoing insurance policy shall include The Corporation of the County of Lambton as an additional insured with respect to liability arising in connection with these Terms and Conditions. If the Vendor is unable to provide the certificate, the Vendor must sign the County’s Waiver, Release, Acknowledgment and Indemnity Form (“Waiver”) included on the Application Form. The Vendor must either sign the Waiver or provide proof of insurance by October 1st in order to maintain their spot for the Event.
Notification of acceptance will be issued by email. Successful applicants will receive an acceptance package indicating the booth location assigned to them and additional set-up information.
The Vendor recognizes that this is a charitable event designed to raise funds for Lambton Heritage Museum. As such, the Vendor assumes all risk in their participation in this Event and shall bear any and all costs and expenses associated with their participation in the Event. The County shall have no liability whatsoever in such costs and expenses.
The Corporation of the County of Lambton o/a Lambton Fall Colour & Craft Festival (the “County”) reserves the right to change the date or dates upon which the Event is to be held and shall not be liable in damages or otherwise by reason of any change. In addition, the County shall not be liable in damages or otherwise for failure to carry out the terms of this Agreement in whole or in part where caused directly or indirectly by or in consequence of fire, storm, flood, war, rebellion, insurrection, riot, civil commotion, strike, pandemic, epidemic, or by any cause whatsoever beyond the control of the County. If cancellation becomes necessary, the County will provide as much notice as reasonably possible to the Vendor. In the event that the Event is cancelled by the County in accordance with this paragraph, the Vendor understands and agrees that no fees will be refunded, however upon the request by the Vendor, the County will issue a charitable tax receipt for the full amount paid, which shall be treated as a donation.
The County shall have no liability and/or responsibility whatsoever for any loss and damages suffered by the Vendor, including for any loss or damages arising out of the damage to or theft of any of the Vendor’s property, equipment and/or materials, save and except if such loss and/or damages arise solely from the County’s own wilful misconduct. The Vendor shall indemnify, discharge, release, and save harmless the County, its officers, directors and employees from and against, any and all claims, demands, costs, damages, expenses and liabilities whatsoever arising from the Vendor and/or the Vendor’s Representative’s actions, activities, and presence at the Event, including without limitation, any claims, demands, costs, damages, expenses, fines and liabilities arising out of any breach of these Terms and Conditions and/or the Vendor or Vendor’s Representative in carrying out any activity at the Event (“Claims”).
For the purposes of these Terms and Condition, the term “Event” shall be for the period commencing at set-up time and terminate following the tear down time.
The information that is being collected will be treated in accordance with the Municipal Freedom of Information Act, R.S.O. 1990 (the “Act”) and pursuant to the Act, will become part of the public record that may be available to the general public. Please forward any questions to: FOI Coordinator, County of Lambton, 789 Broadway Street, Box 3000, Wyoming, ON, N0N 1T0, or phone 519-845-0801, toll-free 1-866-324-6912.
In return for acceptance by the County of this Application, I hereby, for myself, my heirs, executors, administrators, subsidiaries and associated corporations waive, release, and discharge the County from any Claims.